14B NCAC 05B .0203       ADMINISTRATION OF GRANTS

(a)  The Commission staff shall administer grants as funds are available. All applicants shall be notified in writing or electronic communication through the GMS system upon completion of the selection process that the application has been approved or denied.

(b)  Within 30 days of receipt of award notification, the applicant shall submit the grant compliance and modification information. An applicant may request an extension of no more than 60 days to submit the information. An applicant who does not provide the required information shall be ineligible for grant funding. For the purposes of this Rule, grant compliance and modification information includes the following:

(1)           a list of grant conditions that were agreed to by an authorizing official of the applicant;

(2)           a certification of non-supplanting;

(3)           a certification of filing of an equal employment opportunity program;

(4)           a memorandum of agreement or contract with any cooperating government agencies;

(5)           an original signature of all authorizing officials, implementing project director, and the applicant's chief financial officer; and

(6)           a signed agreement to submit to an annual audit of the program.

(c)  Funds shall be conveyed to grantees through Grant Award Contracts. The Grant Award Contract shall bear the original signature of the grantee's authorizing official and the Executive Director of the Commission. The Grant Award Contract shall be signed and returned to the Department within 30 days.

(d)  The grant period for the project shall be for a period of up to two years. The grant period shall coincide with the start and close of the federal fiscal year, if possible.

(e)  Requests for adjustments to approved applications may be made at any time up to 90 days before the project's scheduled termination date. These requests shall be made through the GMS system, providing an explanation for proposed amendments.

History Note:        Authority G.S. 143B-602(8); 143B-1103; 143B-1104;

Eff. March 1, 2019;

Amended Eff. April 1, 2023.